Exhibitor Tips – Shipping Tips

Blog News, Exhibitor Tips and Client Testimonials – Here you can learn our best money saving tips, stay current on design related news and/or browse testimonials from many of our recent projects. Hopefully this section completes a picture of who we are and how committed we are to helping clients make the most of their exhibit marketing dollars. Click the side menu links, or enter a key phrase, to drill down on any given topic:

Cost saving tips – Trade Show Shipping Services

Many shipping companies specialize in trade show exhibit shipping. Some of these are large freight companies with experience and preferred vendor contracts with show organizers, and others are smaller specialty carriers offering a higher level of careful handling and transport.

Consider how LTL freight works. LTL freight is when your freight gets loaded on a truck with many other peoples freight. Your freight might get loaded, and off loaded and reloaded many times in its journey. A number of trucks and trailers may be involved. This is unquestionable the most economical way to ship freight that requires less than a dedicated trailer.

Shipping Service includes:

  • Collecting your freight from its origin
  • Transporting your trade show freight to its destination
  • Following show instructions for staging and routing your freight for delivery (Marshalling)

Understand the Marshaling Process

Tip: Don’t overestimate the weight of your display on any show form. If the show does not weigh your freight for any reason, they will use the number you wrote as your weight number. Our crates are typically 1000lbs and a 20×20 typically is under 2000lb. Shows don’t typically require that you complete the Material Handling form before the show. However, they will base the fee on the weight of your inbound freight, and they won’t allow the freight to leave after the show until the fee is paid.

Tip: Drayage is calculated on the weight of inbound freight weight only. So if you carried 10 boxes of product in from your hotel room, and want to ship them back with your crates after the show, they will not increase your drayage bill, so, essentially, they would be free of drayage.

Tip: Think about weight as a real factor in determining which booth is right for you. Weight directly determines shipping and material handling costs. Today, putting a light booth together has become easier. With the advancement of imaging and printing technology, light, thin, printed materials have replaced heavy wall panels as building materials of choice. Choosing a lighter booth can save a significant amount of money, even after one show. After two shows, it’s a solid hunk of cash.

Material handling can be one of the biggest bills you will incur at any show. Since it’s based on weight, we’re all highly motivated to consider booth designs made from light weight structures. Cutting the weight helps in freight costs as much as it helps in drayage costs. A 20×20 trade show display weighing 4000lbs will have a drayage bill of approx. $2000. By comparison, the average weight of one of a 20×20 Exhibit People rental display is 1500lbs.

Talk with any one of our rental consultants to learn more about Material Handling and Drayage. We’d rather you invest in a big sign then spend exhibit marketing dollars on freight and drayage. We can be reached at 888-323-2830.

Talk with one of our experienced Exhibit People

Talk with one of our experienced project managers. Chances are good that there are ways to cut your Shipping costs through negotiating with our freight carrier, or organizing local storage, or reducing the overall weight of your trade show display.