Exhibitor Tips – Material Handling Tips

Blog News, Exhibitor Tips and Client Testimonials – Here you can learn our best money saving tips, stay current on design related news and/or browse testimonials from many of our recent projects. Hopefully this section completes a picture of who we are and how committed we are to helping clients make the most of their exhibit marketing dollars. Click the side menu links, or enter a key phrase, to drill down on any given topic:

Cost saving tips – Material Handling Services (Drayage)

Material Handling is also known as Drayage. Drayage fees cover the handling of your crates inside the show hall, including the storage of your trade show display crates during the show. The fees are based on weight of your shipment, so, naturally, a larger display booth will result in higher drayage fees. Drayage is a standard Exhibitor Service and there is an order form for Drayage in the Exhibitor Service Manual for every trade show.

Material handling (Drayage) does not include shipping and trucking; those are completely separate costs. At first glance, the cost seems steep, but when you consider all the handling involved in critical compressed periods of time, it makes more sense. Material Handling Costs vary from show to show, depending on considerations and requirements raised in negotiations. In general, we see the Material costs around $50 for every one hundred pounds. So if your display weighs 1000 lbs, that’s 10 one hundreds times $50 each, giving you a total drayage fee of$500.

Material handling (Drayage) includes:

  • moving your freight from the dock to your booth space
  • storage of your crates during the show
  • return of your crates after the show
  • final moving packed labeled freight to the dock and onto the freight truck.
  • For those shipping early to advance warehouse, Material Handling included those handing costs.

Tip: Don’t overestimate the weight of your display on any show form. If the show does not weigh your freight for any reason, they will use the number you wrote as your weight number. Our crates are typically 1000lbs and a 20×20 typically is under 2000lb. Shows don’t typically require that you complete the Material Handling form before the show. However, they will base the fee on the weight of your inbound freight, and they won’t allow the freight to leave after the show until the fee is paid.

Tip: Drayage is calculated on the weight of inbound freight weight only. So if you carried 10 boxes of product in from your hotel room, and want to ship them back with your crates after the show, they will not increase your drayage bill, so, essentially, they would be free of drayage.

Tip: Think about weight as a real factor in determining which booth is right for you. Weight directly determines shipping and material handling costs. Today, putting a light booth together has become easier. With the advancement of imaging and printing technology, light, thin, printed materials have replaced heavy wall panels as building materials of choice. Choosing a lighter booth can save a significant amount of money, even after one show. After two shows, it’s a solid hunk of cash.

Material handling can be one of the biggest bills you will incur at any show. Since it’s based on weight, we’re all highly motivated to consider booth designs made from light weight structures. Cutting the weight helps in freight costs as much as it helps in drayage costs. A 20×20 trade show display weighing 4000lbs will have a drayage bill of approx. $2000. By comparison, the average weight of one of a 20×20 Exhibit People rental display is 1500lbs.

Talk with one of our experienced Exhibit People

Talk with one of our experienced project managers. Chances are good that there are ways to cut your Material Handling costs through streamlining your shipments to advance warehouse and reducing the weight of your trade show display.