Trade show shipping can be highly stressful but there are easy steps you can take for reducing trade show shipping costs. Will it arrive on time? Will it arrive without damage? Will it cost more than quoted? These are just a few of the questions and concerns that can arise when making arrangements to ship your booth to a show. Which is why it’s important to work with a trade show specialist and a good shipping company.
Shipping costs can fluctuate so it’s best to ive your shipper as much time as possible to efficiently move your freight from point A to B. Your shipping bill will include the cost based on the weight and will also more than likely have a fuel surcharge as fuel prices can tend to fluctuate.
We find it’s helpful to take photos of your freight prior to your carrier picking it up on the outbound and then again before they pick it up at the convention center on the return. These photos can be used to resolve damage disputes, but can be especially helpful at the end of the show for your shipper to receive photos of the freight and Material Handling form ASAP, just in case the driver has problems collecting the freight during the chaos of a dismantle.
Overall, if your freight is packed well, your shipping containers well made to protect their contents, and your carrier is a great shipper, then you are in the best position to minimize costs associated with shipping your booth to and from your event.
At Exhibit People, we’ve adopted a particularly efficient way of packing in layers. This allows us to fill in spaces efficiently and effectively to help minimize freight dimensions and reduce trade show shipping costs. Shipping is another reason why we choose to design and build with lightweight materials. The result is that many of our island booths require only 1-2 crates which amounts to big savings on shipping costs.
It’s important that your carrier understand what it means to ship to a trade show. Many drivers doesn’t understand the process of the marshaling yard when going direct to show and that waiting in line to be called up to unload at the facility is a given for trade show freight. Whenever possible, we work with an experienced shipping company that understands the ins and outs of shipping to a trade show or advance warehouse. Our freight ships in a way that minimizes terminal transfers and freight handling, often going direct from our warehouse to the shows advance warehouse or venue.
Here’s what matters:
We have thousands of rental items on our inventory to create virtually any configuration we can think of. We also have a vast assortment of counters, workstations to show and demo product and greet visitors. We have a large assortment of tables, chairs and lounge furniture to make your meetings, large or small, comfortable and productive. We have Samsung Smart LED tv’s from small to very large to present your video content where you want and how you want. Need help with your graphic